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Electronic Billing

Electronic Billing

Whether you submit one claim a month, or hundreds, any provider can benefit from switching from paper to electronic billing. Whether by using the free WINASAP5010 software or by using a clearinghouse to submit claims, electronic billing is faster, more accurate, and more secure.

Electronic claims can be processed for payment in as little as a week versus 3 to 4 weeks to process a paper claim. You need a personal computer with Windows 98 and above and a standard phone line to submit electronically via WINASAP5010.

See Electronic Submission Setup below to begin the process. For information about HIPAA 5010, click here.

Electronic Submission Setup

Follow the steps below to submit your Medicaid claims electronically.

STEP 1
Download the electronic billing enrollment forms and instructions below. Complete and submit the forms to the address/fax number listed on the enrollment form.

Clearinghouses or Billing Agents

EDI Submitter Enrollment Packet for X12N Transactions
All forms must be completed. This link opens the entire printable submitter packet for EDI enrollment (14 pages). To print individual sections, access the links below.

Individual Providers

EDI Provider Enrollment Packet for X12N Transactions
This link opens the entire printable provider packet for EDI enrollment (14 pages); however, providers may omit pages 1 and 6 of the EDI Provider Enrollment Form. To print individual sections, access the links below.

For multiple providers to appear on your drop-down list in the Montana Access to Health web portal, your NPI/API and submitter/trading partner number must be linked. To do so, complete and submit the form below.

STEP 2
Click WINASAP5010 to download the WINASAP5010 software directly to your computer.

  • You must have completed the enrollment packet and received your welcome letter before using the software.
  • Although the WINASAP software shows the default user as ADMIN this is not the same as Running as Administrator which you must do in order to not lose data. Refer to the manual for assistance.
  • Providers previously registered on the MATH web portal who have a Trading Partner ID and now want to bill electronically must call Provider Relations to ensure they have access.
  • Basic computer and keyboarding skills are necessary to use this software.
  • Technical support is limited for this free software.

STEP 3

For assistance using WINASAP, view the WebEx presentation below and download the PDF version of the Montana Users Guide.

WINASAP 5010 WebEx Presentation

Please read the Montana Users Guide prior to calling Provider Relations with questions.

Click on the WINASAP5010 Montana Users Guide link to launch the user manual developed specifically for Montana providers. From there, you can save to your hard drive and/or print.

  • Although the WINASAP software shows the default user as ADMIN this is not the same as Running as Administrator which you must do in order to not lose data.
  • The Montana Users Guide contains important information required for billing. Answers to most questions can be found by referencing the Users Guide, including those regarding hardware requirements.
  • Technical support is limited for this free software.

Software Downloads and Users Guides

To bill claims electronically, a provider must enroll with Xerox EDI Solutions (formerly ACS EDI Gateway, Inc.) and download the WINASAP software from the Xerox EDI website.

  • WINASAP5010 Software Download
    WINASAP5010 is a Windows-based electronic claims entry application for Montana Medicaid. If you have questions regarding WINASAP5010, contact the EDI Support Unit at 1.800.987.6719.
  • WINASAP5010 Users Manual (11/2013)
    WINASAP5010 software users guide

WINASAP5010 Montana Users Guide (09/2014)

The Montana Users Guide contains important information required for billing. Answers to most questions can be found by referencing the Users Guide, including those regarding hardware requirements. Please read the Montana Users Guide prior to calling Provider Relations with questions.

Technical support is limited for this free software.

Montana Medicaid Information, News Briefs and Provider Notices